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SAFEGUARDING POLICY 

Last Updated: 28 June 2025

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1. Our Commitment

NexAim Football is fully committed to safeguarding and promoting the welfare of all children and young people in our care. We believe every participant has the right to a safe, positive, and nurturing environment. We have zero tolerance for any form of harm, abuse, discrimination, neglect, or intimidation.

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2. Scope & Responsibilities

  • This policy applies to: all players (U7–U16), parents/guardians, staff, volunteers, contractors, and third parties involved in our programmes.

  • All adults working with children must understand and act in accordance with this policy, as well as our Code of Conduct.

  • Designated Safeguarding Lead (Naim Mejdoubi) is responsible for reporting concerns, liaising with local authorities, and reviewing all safeguarding practices.

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3. Code of Conduct

All members of NexAim Football must adhere to standards that protect children and coaches alike:

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For Coaches & Staff

  • Coach with respect, patience, and consideration at all times.

  • Address inappropriate or unsafe behaviour immediately and escalate concerns through the correct channels.

  • Maintain professionalism in tone, language, and behaviour.

  • Do not engage in physical contact unless essential and appropriate; when needed, do so with transparency and consent.

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For Parents / Guardians

  • Support a positive environment and respect our coaches' authority.

  • Report any concerns or grievances through formal channels, not through confrontation.

  • Aggression, intimidation, or threats towards staff or players will result in an immediate permanent ban.

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4. Parent & Spectator Behaviour

  • Unacceptable behaviours include: shouting threats, directing abuse toward children or staff, using foul language, or intimidating gestures.

  • Any threatening messages, verbal abuse, or physical intimidation will result in immediate and decisive action:

    • The individual will be removed from all communications, matches, and sessions.

    • A written notice of suspension will be issued with details of the required steps to return.

    • In serious cases, the matter will be reported to the police and any governing bodies involved.​

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5. Reporting & Incident Response

  • All safeguarding concerns (including threats or aggression) must be reported immediately to the DSL.

  • Managers, coaches, and volunteers are required to complete an Incident Report Form for review and action.

  • Where necessary, disclosure to external agencies (e.g., NSPCC, local social services, and police) will be made without delay, in line with legal duty and local safeguarding procedures. 

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6. Safer Recruitment & Training

  • All staff and volunteers undergo pre-engagement checks, including DBS and references.

  • Ongoing training ensures coaches understand identification, prevention, and handling of safeguarding issues. Annual refresher sessions are mandatory.

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7. Supervision & Ratios

  • We maintain appropriate coach-to-player ratios (minimum 1:5), with at least two adults present for sessions.

  • A second adult is always present during off-site or match activities to ensure safeguarding coverage and immediate support if needed.

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8. Player Well‑Being

  • All players must have up-to-date medical and emergency contact information.

  • Any injury, disclosure, or welfare concern is recorded and the parent informed.

  • Emotional, mental, or behavioural issues are taken seriously and addressed with care and confidentiality.

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9. Record-Keeping & Confidentiality

  • Safeguarding records remain secure and confidential.

  • Only share personal data with consent or if required for safeguarding purposes by law.

  • Secure disposal of all documentation after retention periods are met.

  • This policy is reviewed annually, or sooner if required by legal changes or serious incidents.

  • All staff receive and commit to understanding the policy and their safeguarding role each season.​​

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10. Monitoring and Review

This Safeguarding Children Policy will be reviewed annually, or sooner if required, to ensure it remains current and effective.

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